Q: Registration & Zoom webinar question
Hi there, this looks really interesting, I have a few quick questions:
1. Is it possible to have custom questions during registration? In particular, we'd like to have a "would you like to join our mailing list" type question (so it is a definite "opt in".
2. Do attendees need to create an account / have a password? Or do they just register for the event with their email.
3. Platforms like Zoom automatically send reminders. Does HeySummit suppress Zoom's emails, or do we need to manually remember to turn them off?
4. Can HeySummit use Zoom Webinar templates (e.g. we have a template set up with a background, name tags etc)?
Thanks,
Adrian
Ben_HeySummit
May 13, 2025A: Hey Adrian,
Thanks for the kind words and questions.
1) Yes, absolutely. You can create as many custom registration questions as you wish. You can make these mandatory or not. You can also decide whether it's a dropdown, free text field, text area, etc.
In terms of having people explicitly opt in, you could create that as a custom question. However, there is also the ability in the legal settings of HeySummit to explicitly request additional opt-in for sharing their email address and emailing them. So if you want to be extra strict on GDPR, you can turn that option on.
2) The default behavior is that attendees will receive a magic link whenever they attempt to return to your event to log in. However, you have the option to enable passwords. In that case, we will initially email attendees a password that they can use to log in and later change for security purposes.
We have found that most attendees prefer receiving magic links because they are unlikely to save passwords for an event they will probably only access once. However, you do have the option to turn it on if you wish.
3) This is a good point because Hey Summit has its own email platform baked in with best practice templates ready to go. All of those talk reminders will be sent from your Hey Summit account. If you're connecting an account like Zoom, we recommend that you turn off those reminder emails yourself. Unfortunately, it's currently not possible for us to do this automatically via their API.
4) Hey, I'm not completely clear on Zoom webinar templates. To my knowledge, it's not possible for us to do that at this point. However, I've made a note to look into it to see whether we might be able to integrate this as part of our workflow.
Thanks again for the questions.