Q: [Part1] WeekPlan is THE app that most closely supports the way I work, so it's very interesting.
There is a lot that I like...
➕ freely selectable boards with editable column/list names
➕ the first subtask to the task is always displayed on the board as well
➕ there are different views (by roles or objectives)
➕ each subtask is a "full-fledged" task that can be assigned to boards or appointments
Weekplan is an app that I "want" to work for me, but have the feeling that it will not. There are some issues that keep me from being able to use it seriously:
However, maybe I just haven't understood some of the functions correctly, or maybe there are already solutions to them. If so, I would appreciate a reply.
Somehow I'm worried that I'll lose the overview, because there are not simply tasks on boards, but these tasks can also be entered in the calendar / or not, they can be HIT and thus assigned to Objectives / or not, they can be subtask belonging to parent task.
Yes, you can find that out if you look more closely - but somehow it all seems so scattered and "special".
When I have a task open, I can see which date or board it is assigned to, but I can't jump directly to the calendar entry or board.
And then there are the following issues....
Why or how can't I change the order of the HITs to the objectives or why aren't they displayed in the order they are sorted in the backlog?
This results in a Gantt view that is unsorted and illogically arranged.
It is not possible to add additional information to tasks in the inbox! This is only possible after they are assigned to a board/list/objective?
You can assign a task to an objective, but it doesn't seem to be a HIT. It appears in the Objectives as a HIT, but it is not in the HIT list itself. If you assign a task from a board/list as HIT - then it disappears from the board. I don't find this so good and clearly solved.
The search is basically not bad and finds the tasks beyond all boards/objects etc.. It finds not only tasks but also the boards, lists etc. This is great.
BUT:
You can't then select and open a result of the hit list with the cursor keys - so you have to switch between mouse and keyboard all the time.
You can't search for words in any order, you have to enter the words in the order they appear.
It is not possible to filter the search result. So, the search result also shows already completed tasks (which is basically good), but if I am only interested in the open tasks, I cannot limit the search.
There are shortcuts but...
(1) there should be more of them e.g. to call Schedule, Objectives and Backlogs and Boards
or to cancel a task you are working on with ESC and save it with CTRL+enter
(2) you can quickly create a task with "n" - but only in the inbox and not immediately select a board/list
To be continued in part 2
AbbasSarfraz
May 15, 2024A: Hi Chris,
I can't thank you enough for your super detailed feedback. Let me answer your queries.
1 - Overview
The best way to be on top of your week is via the Weekly Review that walks you through your entire week. And to understand how all these components work together, I highly recommend you to go through Methodology here - https://support.weekplan.net/knowledge-bases/4-documentation/categories/12-2-understand-the-methodology/articles
2 - HIT Orders
The way HIT's are added in the Backlog is a mere list of Tasks / HIT's you want to get done, and like a typical Kanban, you can drag it up-down, and across the lists. But as far as what you asked for, we have tried to segment HITs based on the different roles and objectives you have.
3 - Inbox
Yes, consider Inbox as a temporary placeholder/post-it/thought in mind. So let's say you are working on something and you get an amazing idea, you just add it to Inbox so you don't forget and continue with what you are doing. Once you are done with your existing task/activity, you can review your Inbox, and based on that idea/task in the Inbox you can give a thought process to it and then move it to objectives, schedule, etc. It is a way to protect the noise from your already planned schedule.
4 - Tasks in Objectives
An Objective can have smaller / less meaningful tasks and HITs at the same time, so you will see both separately. A regular task will "look like" a HIT in the Objective but you can segment if it plays a smaller or larger role in completing that objective (Regular Task or a HIT). As far as the disappearance of task after marking it as HIT, List is used to hold your tasks but HIT's are different and that is why they have their own place.
5 - Search
I'm not really following when you say you have to switch between mouse and keyboard but yes for the search filter, I have noted that down. Thank you for your feedback!
6 - Keyboard Shortcuts
Thanks for your feedback, we will look for adding more keyboard shortcuts as well.
7 - Additional Info with a task
Yes, the comments doesn't have any formatting capabilities but you can add a note/description of each task which includes different formatting capabilities (headings, code, font style, bullets, etc)
8 - Convert Task to Subtask
No, this isn't available yet
9 - Close Windows to Free up Space
Yes, this is kept deliberately as you can view your tasks / HIT's and your Weekly Schedule in one glance ( as an example)
10 - Start of day time and 24hr timeline in Calendar
Both of them seem to be working fine for us. If it still doesn't work for you, please reach out to us for support.
11 - Send email to create a task
You can add another email. Go to Account Settings > Email Addresses > and add a new email in Valid FROM email addresses. However, not sure what you mean by using other apps like Vono and BrainToss.
12 Mobile App
No, it should work, please reach out to us on support with the app (Android / iOS) you are using.
Thanks Chris!