👋 Hey Sumo-lings
I’m Ryan — founder of WorkZappy, serial entrepreneur, and someone who’s spent way too many hours inside messy spreadsheets, Slack threads, and siloed task boards just trying to keep projects moving forward.
Sound familiar? 😅
That’s exactly why we built WorkZappy.
We were juggling 5+ different tools just to manage projects — and it still felt like we were always a few steps behind. So we asked:
“What if one platform could actually think ahead for us and keep everything flowing?” 🤯
That question led to the creation of WorkZappy — a smart, flexible, all-in-one platform that helps you and your team manage projects with a little help from AI.
🔐 Why We Built It
Managing projects shouldn't feel like managing chaos. After leading teams and delivering projects for years, we realized that most project management tools are either too rigid, too manual, or just... don’t work the way real teams do.
WorkZappy isn’t just another tool. It’s the tool we wish existed — a central hub that doesn’t just track work, but helps you optimize it.
📚 What Makes Us Special
We're not trying to be another task board. We're here to help you actually move work forward — faster and smarter. 🚀
💡 AI-powered Assistant
Get instant answers to “What tasks are overdue?”, “What is Adam working on?”, or “Is the April Launch on schedule?”
Let AI highlight risks before they derail your projects.
⚙️ Smart Automations
No more chasing people for updates. Set triggers, alerts, and auto-create tasks to keep everything humming.
📽️ Screen Recording + AI Transcription
Record your screen, explain tasks, and let our AI auto-transcribe + create task summaries. No more “what did they say again?” moments.
🧩 Ready-to-use Templates
HR onboarding, OKRs, marketing content planning, customer requests — you name it. Use ours or build your own.
💬 Chat-based Reporting
Ask our AI: “Show me last week’s report for project XYZ” or “What did Iris do yesterday” and get real-time reports, instantly.
💼 Popular Use Cases
Freelancers, startups, growing teams, and agencies — if you're organizing work, WorkZappy can help.
🧑💻 Freelancers & Solopreneurs: Track deliverables, collect client feedback, and never forget a to-do.
🏢 Agencies & Studios: Automate timelines, collect client feedback, and scale project delivery.
👨👩👧👦 Startups & Growing Teams: Run sprints, manage launches, and align teams effortlessly.
📅 Ops & Admins: Create internal workflows for onboarding, hiring, HR, and asset tracking.
🧠 Knowledge Teams: Centralize strategy and product planning in one place.
We support users worldwide (yes, Sumo-lings from every corner of the globe 🌎).
🚀 The Road Ahead
We’re just getting started — and your feedback helps shape what’s next.
📍Check out our live roadmap here: https://app.workzappy.com/kanban/share?shareCode=0dcd99026e6645928a465fd63e7c8c84
Let’s make your work way less zappy... and a whole lot more WorkZappy.
— Ryan & the WorkZappy Team 💙