Name: Great System
Item: ApproveThis
Rating: 5
Author: Barb_H

Group

Software

Operations

Sub category

Productivity

Product tag

Workflow management

Best for

Consultants

Marketing agencies

SaaS

Alternative to

Process Street

Integrations

Slack

Zapier

Operating system

Browser-based

Features

CNAME

Approval Flow Engine with multiple steps and approval groups

Accept approvals via mobile-friendly web form or custom email inbox

Threaded comments to discuss approval requests

Accepts requests via email, custom mailbox, custom form

Accept requests from registered users, users with valid emails, or anonymous users

All future Basic (Tier 1) or Business (Tiers 2+) Plan updates

You must activate your license within 60 days of purchase

Ability to upgrade or downgrade between 3 license tiers

No codes, no stacking—just choose the plan that is right for you

Our Product Roadmap

ApproveThis Terms & Conditions

Knowledge Base

More Approvals. Same Price.

One-Click Approvals. Zero Login Required.

🚀 Start Workflows Without Starting AnythingNew tools mean new habits. New habits mean pushback. You've seen this movie.ApproveThis lets your team kick off approvals from wherever they already work—no training deck required.Custom Forms - Build approval forms your way. Pick from 150+ templates or generate one instantly with AI. Budgets, contracts, creative reviews, vendor requests—covered.Smart Mailboxes - Trigger workflows straight from your inbox. Set up an address like marketing@yourcompany.approvethis.com and incoming emails become approval requests automatically.Email CC Approvals - Even simpler. CC approvals@yourcompany.approvethis.com on any email to create a trackable request for everyone on the "To" line. No setup. No configuration. No friction.Your team adopts it because it meets them where they are.

Build forms from scratch, pick a template, or let AI generate one in seconds.

⚡Get Decisions in Minutes, Not DaysApprovers ignore requests that require logging in. You know this. Everyone knows this.<ul><li>One-Click Response - Every approval lands in their inbox with Approve and Deny buttons right there. No portal. No password. No "let me find that link later."</li></ul> <ul><li>Full Context, Embedded - Attached files, form data, images, even spreadsheets—previewed directly in the email. Approvers see everything they need without opening a single app.</li></ul> <ul><li>Optional Security When It Matters - No login by default. Add PIN protection for sensitive workflows. Simple for routine requests, locked down when the stakes are higher.</li></ul> <ul><li>Auto-Reminders That Actually Work - Stalled request? Automatic nudges go out on your schedule. Escalation rules kick in before bottlenecks become disasters.</li></ul> Decisions happen fast because responding takes five seconds.

One-click buttons, embedded file previews, zero login required.

🎯The Right Person Sees It Every TimeNothing kills momentum like "sorry, that should've gone to Susan."<ul><li>Conditional Routing - Route requests based on amount, department, project type, or any field in your form. Over $10K? Goes to finance. Creative asset? Goes to brand. No manual forwarding required.</li></ul> <ul><li>Approval Groups - Don't bottleneck on one person. Create a group—any member can respond. First available approver handles it, everyone else moves on.</li></ul> <ul><li>Vacation Delegation - Out of office shouldn't mean out of luck. Approvers set their own delegates. Requests redirect automatically until they're back.</li></ul> <ul><li>Calculated Fields - Build logic directly into your forms. Salesforce-style formulas determine thresholds, flag exceptions, and trigger the right path without human judgment calls.</li></ul>

Multi-step workflows with parallel branches, groups, and automatic delegation.

🔒 Prove Who Approved What, InstantlyAuditor asks who signed off on that $40K purchase. You open your email. Start scrolling. Keep scrolling. Keep scrolling.<ul><li>Timestamped Decisions - Every response captured with who, what, when, and why. Approver identity, decision, comments—all locked in automatically.</li></ul> <ul><li>Complete Activity Log - See the full journey: when the request was created, which conditions triggered, how it routed, who saw it, who acted. Not just the decision—the whole story.</li></ul> <ul><li>One-Click Export - Pull the audit trail to CSV or Excel instantly. Hand it to compliance, legal, or your future self during budget season.</li></ul> <ul><li>Watchers - Need someone in the loop without cluttering the approval chain? Add watchers. They see everything, approve nothing.</li></ul> Pull complete history in seconds. Look like a hero.

Timestamped decisions, routing explanations, and full exportable history.

🤖 Stop Retyping Invoice DataFinance uploads an invoice. Types the vendor. Types the amount. Types the date. Pastes it into accounting. Wonders why they went to college.<ul><li>AI Document Extraction - Upload a PDF invoice or receipt. AI pulls vendor name, amount, line items, dates—structured and ready to use. No templates to configure. No OCR headaches.</li></ul> <ul><li>Smart Field Mapping - Extracted data drops directly into your approval form fields. Route based on amount, flag vendors, trigger conditional logic—all from the document itself.</li></ul> <ul><li>Downstream Sync - Approved data flows to accounting, ERP, or anywhere else through Zapier, API, or webhooks. One approval, zero re-entry.</li></ul>

AI extracts invoice fields automatically—no retyping, no copy-paste, no suffering.

ApproveThis

Share ApproveThis

Choose a plan

Choose a plan