GDPR Data Classification & Cyber Security spreadsheet template

Work out your data protection risks & classify your data

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Work out your data protection risks & classify your data using this easy to use, color-coded Excel based template.

You can fill in everything with little or no knowledge of the UK & EU General Data Protection Regulation (GDPR) - all that's needed is a good knowledge of your business.

It's based on questions about your data, like:
-What do you hold
-Who do you have data on
-Why do you have it
-Where is it stored
-When did you get it
-How did you get it

Also, there is the 'User Permissions Tracker,' so if an incident does occur you can see what has the potential to be affected.

The worksheets in the template include:
GDPR - data classification & overview
WHERE - detailed where is your data breakdown
ACCESS - detailed 3rd party access breakdown
WHY - business function
PERMISSIONS - user permissions tracker

The template can also be used to help manage Shadow IT & general IT security management. Finally, an eBook copy of A Practical Guide to GDPR for Small Businesses is also included.

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GDPR Data Classification & Cyber Security spreadsheet template
GDPR Data Classification & Cyber Security spreadsheet template
GDPR Data Classification & Cyber Security spreadsheet template
GDPR Data Classification & Cyber Security spreadsheet template
GDPR Data Classification & Cyber Security spreadsheet template

GDPR Data Classification & Cyber Security spreadsheet template

FounderFounder

Updates from GDPR Data Classification & Cyber Security spreadsheet template

January 20, 2021

Posted Feb 9, 2023

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Q: Would this template suit a medical technology startup?

len.kwokAug 19, 2022
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Founder Team
Nick_BooLeanLogical

Nick_BooLeanLogical

May 15, 2024

A: Hi Len, as it is a template there is noting to stop you expanding the Special Categories- Health information into something more granular to meet your requirements.

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Q: If GDRP guidelines ever update is this document updated as well to stay complaint with the latest regulations?

I see you mention UK and Europe but is this compliant for USA as well? Thank you very much.

mydealstallPLUSApr 2, 2021
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Founder Team
Nick_BooLeanLogical

Nick_BooLeanLogical

May 15, 2024

A: The template is updated periodically with improvements and any major changes. Filling out the spreadsheet doesn't mean you are compliant, but will help identify areas where you may not be compliant with GDPR or gaps in your documentation. From here you can review whether any other legislation is also affected.

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Q: Will it work with Google Workspaces / Google Sheets?

Jack.SPLUSFeb 6, 2021
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Founder Team
Nick_BooLeanLogical

Nick_BooLeanLogical

May 14, 2024

A: Hi Jack,
If you upload it to your Google Drive, you can open it and fill it out in Google Sheets. It stays as a .XLSX file but is fully functional. There are no fancy equations or processes in the worksheet, just colored boxes to copy and paste, with minimal typing.
Regards
Nick

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Q: Where can I find the video walk-through?

I couldn't find it on your site.

meikelJan 29, 2021
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Founder Team
Nick_BooLeanLogical

Nick_BooLeanLogical

May 15, 2024

A: The video walk-through is at https://www.booleanlogical.com/gdpr/ and on YouTube at https://youtu.be/e1C2KQnc3rI

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Q: Hey, awesome Sumo-ling community!

This is Nick, the creator of the GDPR Data Classification & Cyber Security spreadsheet template!
I'm the founder of www.booleanlogical.com, a resource site for cyber security, data protection, and free IT resources, as well as the author (and contributing author) of numerous books.

There also a video walk-through of how to fill out the GDPR Data Classification & Cyber Security spreadsheet template on my site. If you have any questions, you can reach me at info@booleanlogical.com

Cheers!
Nick

Nick_BooLeanLogicalJan 20, 2021
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