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1 Code$99$120 Lifetime access | 2 Codes$198$240 Lifetime access | 3 Codes$297$360 Lifetime access | 4 Codes$396$720 Lifetime access | ||
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Users | 1 | 2 | 3 | 4 | |
Stacks | 20 | 20 | 25 | 25 | |
Rows/stacks | 5,000 | 7,000 | 10,000 | 10,000 | |
Attachments per stack | 4 GB | 4 GB | 10 GB | 10 GB | |
File upload limit | 5 MB | 5 MB | 10 MB | 10 MB | |
Revision history | 0 | 0 | 0 | 0 | |
Automation runs per month | 0 | 0 | 0 | 0 | |
Custom branding | |||||
Automated refresh method | |||||
Unlimited read-only users | |||||
6 layouts: grid, kanban, calendar, forms, internal forms, and gallery | |||||
25+ column types: dropdowns, attachments, progress, formulas, etc. | |||||
Relational column types: link, lookup, and aggregation (including conditional filters) | |||||
Advanced column types: APIs and action buttons | |||||
50+ column level API connectors: Google Analytics, Facebook Ads, YouTube, MailChimp, Ahrefs, SEMRush, and more | |||||
Connect to over 2000+ apps via Zapier, Integromat, n8n, and IFTTT integrations | |||||
300+ pre-built templates | |||||
Real-time collaboration with commenting, checklists, and reminders on each row | |||||
Mobile and desktop apps | |||||
Developer API | |||||
Manual refresh method |
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Testimonials
We're making waves! Be a part of our growing community of solopreneurs
This is an awesome tool with enormous potential. I went back and forth with other tools and eventually came back to Stackby. I'd say far and away the biggest pro that tipped this over was the multi-platform accessibility. There are potentially better automation sheet style tools out there but without mobile and desktop UI, they fall short every...
May 6, 2022
Prashant Y.
We purchased Stackby over a year ago as an alternative to Airtable. There were a couple of initial things we didn't understand, but they were very patient with us and explained them — and also made changes so that it was easier for us to use. We use it to power a large monthly magazine and it's made it an absolute breeze.
Feb 17, 2025
Chelle H.
I had a frustrating experience with this app; however, I am pleased to report that all issues have now been resolved, and it operates flawlessly. For its usability, I would now rate it a solid 5 tacos.
The Android app could not load more than 15 rows of data. - Fixed
Then there’s the web app, where the pasting function was frequently...
Mar 15, 2025
Sancho Tsang
Overall it has proven to be an amazing product. Totally worth the purchase. Managing Video Production, We often have to work with huge teams of freelancers and artists at every level. Stackby makes it easier to track and manage everything. The API link helps you automatically track the performance of your videos. If you produce/market videos, I...
May 25, 2020
Elise C.
I have currently been using Stackby for approaching one year now. Having used other, similar items and having to wait for an email response or a chat system where there is never anyone there, Stackby is the total opposite. Not being very savvy with this type of software, I have been a pain in their proverbial, with loads of questions on how to do...
Nov 17, 2024
Adrian F.
The app's flexibility allows configuration for virtually any scenario. If you're familiar with database apps or spreadsheets, you'll find Stackby easy to understand and use.
There is a learning curve, but there is very responsive customer support every step of the way, and they are invaluable and on-point.
As a SAAS app, Stackby is easy to...
Mar 10, 2025
7308715167ef41339e4b97a3e1d439ae
The software is like best its flexibility to blend spreadsheets with databases and APIs all in one platform. That makes it super useful for people who want the familiarity of Excel or Google Sheets but need more powerful functionality, like relational data and automated workflows.
Apr 17, 2025
Henry J.
I bought the first lifetime deal and was dissapointed because It had upselling options for simple stuff such as colour format and snapshots, and now I do regret it, since I lost the opportunity of a bigger nicer deal. At first glance it can appear that is expensive, but Stackby charges you by rows; so its better deal than options that charges you...
Jul 9, 2025
yerch82
I purchased the 2021 AppSumo deal for Stackby but never got around to doing much more than playing around with it. Now I've got a good reason to, and I'm very happy with both the product and the support. I've used the Ai****ble product which is good, but I'm not happy with the apparent change of direction that company is taking towards enterprise...
Mar 6, 2025
75369c59fc9c4ca0a5c8513c7fe2312c
FAQs, questions, reviews, and updates from the founders—everything you need in one place.
Have a question?
Here you'll find a curated collection of frequent questions and answers, designed to provide you with quick, clear information about the product.
For all other questions refer to the questions tab
Verified purchaser
You must Upgrade and pay for such a basic feature as colour formatting cells, rows:(
You must Upgrade and pay for such a basic feature as colour formatting cells, rows:(
I can understand to pay for some additional features. But colour formatting cells is such a basic thing that cant be behind the pay wall:(
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Verified purchaser
Best value for your money
I bought the first lifetime deal and was dissapointed because It had upselling options for simple stuff such as colour format and snapshots, and now I do regret it, since I lost the opportunity of a bigger nicer deal. At first glance it can appear that is expensive, but Stackby charges you by rows; so its better deal than options that charges you by records. I literally tried 4 alternatives to discover how good the deal it was.
So here I am buying this lifetime deal, with less perks than the first one that I missed. Once you know how powerups work, having the option to upscale my license its better for me than other lifetime deals that asks me to pay full price whenever more users or features are needed.
In my particular case, buying the 5 tier option and a $124 annual power up is literally $2.48/month per user. Some other options charge as much as $24 USD per user for less space than my 5 tier Stackby license, again because they charge per record and Stackby charge per rows. No code spreadsheets / databases like Stackby are incredible expensive, so I consider myself happy for finding this deal that is affordable for my budget.
Last but not least, documentation is great and is really friendly to use. I read about speed issues below but Im on 160 rows aprox and speed its not an issue at all (about 15,000 records).
Only thing that I wish they improve is support speed. Theyre good but because the timezones sometimes takes more hours to get an answer that I would like.
So there you go, Is not until you compare with other options that you see how good of a deal Stackby is.
Rachit_Stackby
Jul 14, 2025Hi there, thanks a lot for the review.
We're working on the product for the last 7 years, growing our team and releasing features and updates a minimum of twice a week.
We're working hard to improve our support speed as well, since we're overwhelmed with support requests (thanks to this campaign).
Really appreciate your review again. Please reach out to us on support@stackby.com if you need any urgent support.
Rachit
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Verified purchaser
A Promising Tool Lost in a Maze of Upsells
As an AppSumo user, I was initially excited by the prospect of a lifetime deal for Stackby. The promise of a powerful, all-in-one database and workflow tool was incredibly appealing. However, my enthusiasm has since been tempered by a confusing and often frustrating user experience, particularly when it comes to understanding what is and isn't included in the AppSumo deal.
The core of my frustration lies with the "Power-Ups." After purchasing the AppSumo deal, I quickly discovered that many of the features I was most excited about were locked behind this additional paywall. What makes this particularly vexing is the lack of clarity in the initial offer. The AppSumo deal page paints a picture of a feature-rich platform, but the reality is a more limited version that constantly nudges you towards further purchases.
For example, essential functionalities that I would expect to be standard in a tool like this, such as advanced form features or certain data recovery options, are designated as "Power-Ups." This creates a fragmented and confusing experience where you're never quite sure what will work out of the box and what will require another investment. It feels less like a lifetime deal and more like a down payment on a tool that will require ongoing financial commitment to be truly functional.
This approach to pricing and feature-gating has left me feeling a bit misled. While the core functionality of Stackby is solid, the constant need to navigate a maze of add-ons and "Power-Ups" to unlock its full potential is a significant drawback. It's a promising tool that is unfortunately hampered by a business model that seems to prioritize upselling over a clear and transparent user experience for its AppSumo customers.
I truly hope Stackby considers a more straightforward approach for its lifetime deal users in the future. A clear and upfront explanation of what is included, and a more generous offering of core features without the need for immediate additional purchases, would go a long way in building trust and fostering a more positive user community. Until then, I would advise potential AppSumo buyers to be aware of these hidden costs and limitations before making a purchase.
Rachit_Stackby
Jul 14, 2025Hello David,
We launched Powerups back in 2022 with 5 features, and now it boasts over 35 features (across grid, forms, views, sharing/permissions, export/append/restore and more). We have meticulously developed these Powerups - each Powerup is feature rich and solves a particular use deeply.
With a one-time investment on Powerups, it's negligible for buyers who are building serious workflows on Stackby. Typically these features are locked behind a $45/user/month paywall with our competitors.
$379 one-time for 35+ Powerups seems like a steal and hundreds of sumo lings have enabled it on their workspace without any hassle or complaint.
All the add-ons: Powerups, Apps Marketplace, Sync and Automations are mentioned on the deal page itself. It's clearly mentioned since the launch of the campaign.
Sorry if it was visible to you earlier, but there are no hidden costs - since it's well communicated to our AppSumo customers both on the deal page, Stackby account settings and our emails.
Hope this helps clarifies our position.
We would really appreciate if you can update your review - not just based on the add-ons but on the core platform and its usability instead.
We need more people to support Stackby for us to continue providing an LTD plan.
Thanks,
Rachit
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Verified purchaser
Not having the same experience as others
Honestly, my first impressions of this app are incredibly disappointing. It's tempting to use some unflattering language to describe it so far. The disappointment is both on browser and the iOS mobile app.
Sorting doesn't work as intended. I've created a table for shared expenses between me and my wife and set to sort on the date column in descending order. Entries from the current date get put at the BOTTOM of the table. It seems like current date entries don't float up to the top until the following day or something. It's SOO weird.
On top of this, the performance on my 650-row table is horrendous. I also struggled to import data from Coda (CSV) as it seemed unable to recognize the US date format. What I mean by this is that if the day was 12 or under, it interpreted it as a month. If the day was 13+ it correctly identified the format as US. After importing I had two different date formats, so there was no way get everything into one consistent format. I eventually got it, but it was way more trouble than it was worth.
Oh, and good luck creating a formula. Stackby's attempt to auto-complete formulas based on their function library or fields in your table f*s everything up (stuff disappears, gets overwritten, loses parenthesis, etc.). Your best bet is to avoid the auto-complete and type the whole formula out yourself and use trial and error until you get it right.
It's got SOOO much potential. My intention is to try to replace my $12/month Coda.io subscription with a one-time LTD, but I'm having a hard time justifying the change when it's been such a horrendously a frustrating first 2-weeks.
Rachit_Stackby
Mar 30, 2025Hey there,
Addressing all the issues here one by one:
1. Sorting feature: Sort feature in Stackby is not an 'auto-sort' feature. You will have to apply sort once in a while to apply the sort on those columns. The auto sort feature is in the roadmap also it can get confusing for a lot of users if the records get auto sorted and they can't find where the records are in the table.
2. Our users are successfully using 50K records in a table easily. How many columns do you have in that CSV file? I would like to work with you on this and see what issues there are.
3. For the US date format, can you share the format here? Let me get it checked from my team and see if there are issues here. We will fix it immediately if there is.
4. We have a brand new formula editor coming very soon. If you're adding a complex formula, best is to write it on Notes and then add it to the formula editor in Stackby. If you can share the formula here, we can reformat it for you properly and share it here.
We're improving each day. I'm not sure if we got a support request from you. We would have appreciated if you shared these issues with us and we would have come back with a reply to fix them.
Anyway, I've passed some of these issues to the team and we will improve it. I genuinely want to work with you and fix them, if you can reach out to us on support@stackby.com or on support chat and then move this into a 5-taco review.
Thanks!
Rachit
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Verified purchaser
No More Frustrations with App Usability: A Personal Experience
I had a frustrating experience with this app; however, I am pleased to report that all issues have now been resolved, and it operates flawlessly. For its usability, I would now rate it a solid 5 tacos.
The Android app could not load more than 15 rows of data. - Fixed
Then there’s the web app, where the pasting function was frequently malfunctioning. - Fixed
At one point, I seriously considered requesting a refund. However, Rachit's team addressed the issues promptly, convincing me to stay.
In conclusion, my overall experience has been excellent. One additional wish: I hope they will consider working on weekends to resolve issues even more swiftly.
Rachit_Stackby
Mar 18, 2025Hi Sancho,
Since both the issues are now fixed. I would really appreciate if you can change this into a 5-taco review.
Thanks!
Rachit
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