a.b.hempeQ: Can I setup a number of available spaces for a set time slot/event?
Pre-purchase question: I'm looking for a solution where my customer can choose when to send its staff for training with us within a set number of sesions and available number of "chairs". Can you setup this when creating a slot in the calendar?
ie. If I need to train 200 people, can I setup 8 sesions with 30 available places each from which to choose from? And, can one manager suscribe all of his/her staff him/herself on different sessions?
Luka_originals
Dec 11, 2025A: Thanks for the question, a.b.hempe! Yes — TidyCal can support this type of setup using Group Bookings.
With Group Bookings, you can create a session with a fixed capacity and allow multiple people to reserve the same time slot until all seats are taken.
For your example:
• Create 8 separate sessions (as individual time slots or booking types)
• Enable “Multiple invitees can book the same time (Group Bookings)”
• Set the capacity to 30 seats per session
Customers can then choose any of the 8 sessions, and each session will accept up to 30 separate bookings.
Regarding a manager registering multiple staff:
• Each staff member would need to be booked individually
• A manager can book for others, but it requires submitting each booking separately (one per person)
• If you prefer one person booking for multiple attendees at once, that’s possible using Guest Invites, but that creates one booking, not separate seat reservations — so for capacity-controlled sessions, Group Bookings is the correct option.
If you need more details while evaluating TidyCal, feel free to reach out to our Support team - [email protected]