Upbase Reviews

This app is a winner! It has seamlessly integrated into my daily workflow, and I highly recommend it. The only downside is that updates can sometimes be slow, possibly due to a growing user base. Hopefully, this improves over time because the app itself is excellent.

If you are used to organisational Frameworks and team/client collaboration this honestly is a outstanding fit for many use cases.
scope and scale is just brilliant and you can really define and focus tasks in a great and structured and unstructured way and you can readily update whenever.

Privacy seems great if you're mixing focuses like Self, Team and Client work too, really scalable there.

The pricing terms really scale well too for bigger teams and business interests.

UX is one of the best I've experienced in a long time, it feels really natural to use, immediately.

My top two wishes to improve right now.

- Custom webhook support, the the top main integrations are great but not everyone uses them so this could add some more flexibility to other dynamic data sources, this is a fantastic central source of truth, just some cases I'd need to move data out.

- Custom field mapping for CSV, in some test cases I tried, data like sub tasks wouldn't export which was a small tear for me.

However time and iteration will further improve my minor wishes.

Genuinely an absolute perfect purchase in every way for me, it fits like a glove and so much potential for the team.

Well done! Such a solid product that so much work, effort and pride has gone into.

Edited 2.12.25
I had to eventually refund because there was too much latency for me.
However, the features were good overall and well thought out.
It became frustrating to type in Upbase due to the lag, so I started returning to Notion over time.
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Prior review:
I've been looking for a good organizational / idea capturing tool.
I tried many on Appsumo so far and Upbase has the features and UX I've been looking for.

If you're a Notion.io user like me, taking notes on Upbase will feel intuitive.
You can also manage tasks via kanban card like Trello.
Plus several other great organizational sections like files, links, messages, chat, and a calendar.

You can create Folders, and add Lists inside, which I use to partition my projects.
Each List has it's own notes, kanban, etc. So it's a great way to jot my ideas down into it's bucket as inspiration hits me.

Finally, inviting others to work in your space is super intuitive, and you have the ability to choose which List(s) they can access.

I have been using it for a week now (Tier 2). Not really using yet, but more like getting to know it, setting it up. My first impression is mostly positive.

First the good stuff:

It has a nice UX / UI, most stuff is intuitive, more so than many known apps that I could not get used to.
It is very complete, has all of the most important features and manages to combine daily tasks, project management and organization. It is like Asana, Clickup and Slack in one. Of course, we are talking about big players who have been on the market for a long time and have the money and customer base that Upbase wont have yet. Still, it is heading in a nice direction.

I personally love the chat option like in slack, having unlimited history, and besides also a message option that is more like email i think. For some it might have too many options that are similar but I think it is one of those apps where you can to some extent use it acording to your personal and specific needs.

Spotlight is a nice feature where you can focus on tasks taht require your dedication without distraction. Also, you have a the notepad and timer option in schedule where you can set a timer with ambient sound to concentrate. Cool features.

Doc and File Storage, unlimited! For knowledge base and notes.
There is still a lot of features that I have not looked into yet, but it feels really good for now.

Now the areas to improve:

There are still a lot of bugs. Example: Generally when changes are made in web, they do not reflect until you reload the page. And for messages as well as chats, you get a notification on the app, but when you are inside the app, there are no red dots that indicate which chat or channel has the new message. if you click on the chat channel, then you can see it, but if you do not know where it arrived, you will have to click on all of them to see which channel or chat it is (this is happening on the app).

I struggle a but with the lists and the "folders" that are not really folders. They do not reflect as channels, like the lists. And if you delete a folder, none of the lists will be deleted, as they are not really in the folder, it is only a visual seperation for categorization, I guess.

Automations still missing. I think this is very important to implement ASAP.

Max File size being 250 MB. There is another competitor here on AS that offers 5GB as max file size. I wish they would increase the size.

Correct me if I am wrong, but I believe you cannot distribute USERS as you wish to the workspaces, If you buy plan 2, with 6 uses, it has to be 3+3 (3 per space) and cannot be 2+4 or 1+5, at least that is what I understood. I wanted to make it 4+2 but that will not work as it looks.
Only thing I dislike about the UX is the MAIN PAGE is the SCHEDULE page and I dont feel there is a real MAIN PAGE like a dashboard or something like that that helps you navigate it. You are right in the tasks.
Could have more Integrations as well.

I think I will keep this.

Wow, after 4 days of testing I have to say that it feels really fluid and can be a really powerful task, project and document manager.

I'm an advanced user of Airtable, I've used clickup and Notion a lot and although they are great, implementing them is a bit tricky as most teams are very digitally literate.

That is precisely where I think Upbase stands out. Simplicity is its great power. But don't be fooled just because it's simple doesn't mean it's not useful.

I am concerned that you can't export documents, this would have to be something very urgent since it would be pointless to store documentation if you are not going to be able to retrieve it easily.

The API is very limited and it would be great to have a white label at least for sharing documents.

Overall 4 🌮

Good job!